Position Available: Senior Historic Preservation Specialist - Grants Coordinator
Salary Range: $44,639 - $51,741
Ms. Joyce Gervasio, Chief Financial Officer
RI Historical Preservation & Heritage Commission
The Old State House
150 Benefit Street
Providence, RI 02903
Application Period: August 1, 2013 to September 10, 2013 or until filled.
Description of Duties and Requirements:
The Rhode Island Historical Preservation & Heritage Commission is seeking to fill the vacant
position of Senior Historic Preservation Specialist - Grants Coordinator.
This position coordinates grant-funded program information and assists in the preparation of
RIHPHC's annual Federal grant applications to the National Park Service; prepares
reimbursement requests to the U.S. Department of the Interior; reconciles Federal Grant project
records and financial reports; and monitors agency compliance with Federal grant requirements
and National Park Service program requirements. The work also includes dealing with external
grants made to grantees and subgrantees such as cities and towns and nonprofit organizations.
The work requires establishing annual grant criteria, review of grant applications, monitoring of
individual grant projects, and reimbursements to grantees and subgrantees. Because this position
works with the federal Historic Preservation Fund programs, he/she is required to meet National
Park Service professional qualifications.
An additional responsibility of this position is coordinating the Historic Preservation Revolving
Loan program which was funded with $2 million state bond funds, and that has provided $8.4
million in low interest loans to 129 historic restoration projects. The Senior Grants Coordinator
maintains loan program records, receives and processes loan applications, coordinates review
and approval of loans by the Commission, coordinates loan closing with our attorney, manages
disbursement of loan payments for historic restoration construction, receives and records
quarterly loan payments, and discharges mortgages upon completion of the project and
repayment of the loan.
Subject to state and federal funding, the position also coordinates historic restoration grants
programs. For example, RIHPHC is currently preparing to award $3.2 million in federal
Hurricane Sandy Disaster Relief grants for historic properties, and these grants will be
coordinated by the new Senior Grants Coordinator. Between 2002 and 2007, RIHPHC
distributed $6 million through a competitive grant program for restoration of historic buildings
used as museums, cultural art centers and public historic sites. This State Preservation Grant
program was funded by state bond issues in 2002 and 2004. The Senior Grants Coordinator
coordinated the grant application process and review of 208 project applications. Grants were
awarded to 86 sites in 27 cities and towns. The $6 million in grants was matched by a total of
$74.9 million in preservation construction activity.
Related duties include assisting to administer Community Service Grants appropriated by the
The Senior Historic Preservation Specialist, Grants Coordinator works under the general
supervision of the Executive Director; the position’s immediate supervisor is the Chief Financial
Officer – Principal Historic Preservation Specialist Joyce Gervasio.
In addition, the following knowledge, expertise, and experience are desirable:
• Knowledge of federal and state historic preservation programs, standards, and guidelines.
• Experience working in grants management.
• Experience with local historic preservation programs and local historic district
• Facility in the use of computer technology, particularly Excel spreadsheets and Access
• Ability to work cooperatively and successfully with representatives of other state and
local government agencies, property owners, and the public.
• Excellent writing and oral communication skills.
• Ability to work independently and as a member of a team.
The State Position Description follows:
GENERAL STATEMENT OF DUTIES: To perform difficult and complex professional
historic preservation planning work within the area of specialization indicated in the title of the
class of position; to be responsible for the preparation of studies, plans, National Register of
Historic Places nominations, reports, and phases of major projects; and to do related work as
SUPERVISION RECEIVED: Works under the general supervision of a superior with some
degree of latitude for the exercise of initiative and independent professional judgement; work
assignments are received in outline form as to objectives and the utilization of appropriate
methods and processes; work is reviewed upon completion for results attained, professional and
technical adequacy to desired objectives and goals.
SUPERVISION EXERCISED: As required, supervises and reviews the activities of
professional, technical and clerical personnel assigned to assist.
ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:
In the area of specialization indicated in the title of class of position:
To perform difficult and complex professional historic preservation planning work.
Within the Historical Preservation Commission, to coordinate the work of one of the
main program areas: grants.
To perform studies encompassing a complete phase of a major project, a special project
or an implementation program.
To obtain and analyze data, formulate proposals, detail action programs, make cost
estimates, and identify legislative and programmatic implementation requirements.
To work closely with cooperating agencies, committees and interested groups carrying
out various activities associated with historic preservation programs, projects and services.
To obtain input from such sources and to include this input in various studies.
To present program information to governmental bodies and the public.
To lay out graphic materials for preparation by others and organize text and graphics for
publication by others.
To review materials such as grant applications and technical reports for technical
adequacy, subject matter coverage and conformance to policies and recommendations, and to
make recommendations for acceptance, modification or disapproval.
To do related work as required.
REQUIRED QUALIFICATION FOR APPOINTMENT:
KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the principles and
practices of historic preservation planning, data sources, and methods of analysis as they relate to
grants administration and the ability to apply such knowledge in the performance of difficult and
complex professional historic preservation planning work; a working knowledge of the methods
and procedures required in order to carry out the grants programs of historic preservation; the
ability to use standard technical procedures and established methodology; the ability to identify
appropriate procedures developed by others test them and use them under varying circumstances;
the ability to obtain or verify information; the ability to understand and carry out complex oral
and written instructions; the ability to supervise and review the activities of professional,
technical and clerical personnel; the ability to establish and maintain effective working
relationships with federal, state, local, private and public agencies, organizations and individuals; the ability to write effectively and to make oral presentations; the ability to engage in field work activities requiring physical stamina; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: possession of a Graduate Degree in
American history or American architectural history (or a closely related field); and
Experience: Such as may have been gained through: employment as a Historic Preservation
Specialist in grants administration; or, employment in a responsible position in a federal, state,
municipal or public or private agency or organization involving the performance of professional
work in the field of historic preservation grants administration.
Or, any combination of education and experience that shall be substantially equivalent to the
above education and experience.