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Position Available: Senior Historic Preservation Specialist: Grants Coordinator
Salary Range: $46,443 - $53,832

Reply to: Ms. Joyce Gervasio, Chief Financial Officer
RI Historical Preservation & Heritage Commission
The Old State House
150 Benefit Street
Providence, RI 02903

Application Period: January 12, 2015 to January 28, 2015 or until filled.

Description of Duties and Requirements:
The Rhode Island Historical Preservation & Heritage Commission is seeking to fill the vacant position of Senior Historic Preservation Specialist - Grants Coordinator. 

This position coordinates grant-funded program information and assists in the preparation of RIHPHC's annual Federal grant applications to the National Park Service; prepares reimbursement requests to the U.S. Department of the Interior; reconciles Federal Grant project records and financial reports; and monitors agency compliance with Federal grant requirements and National Park Service program requirements.  The work also includes dealing with external grants made to grantees and subgrantees such as cities and towns and nonprofit organizations.  The work requires establishing annual grant criteria, review of grant applications, monitoring of individual grant projects, and reimbursements to grantees and subgrantees.  Because this position works with the federal Historic Preservation Fund programs, he/she is required to meet National Park Service professional qualifications.

An additional responsibility of this position is coordinating the Historic Preservation Revolving Loan program which was funded with $2 million state bond funds, and that has provided $8.4 million in low interest loans to 129 historic restoration projects.  The Senior Grants Coordinator maintains loan program records, receives and processes loan applications, coordinates review and approval of loans by the Commission, coordinates loan closing with our attorney, manages disbursement of loan payments for historic restoration construction, receives and records quarterly loan payments, and discharges mortgages upon completion of the project and repayment of the loan.

Subject to state and federal funding, the position also coordinates historic restoration grants programs.  For example, RIHPHC is managing $3.2 million in federal Hurricane Sandy Disaster Relief grants for historic properties, and these grants will be coordinated by the new Senior Grants Coordinator.  From 2015-2020, RIHPHC will distribute $5 million (funded by 2014 bond) through a competitive grant program for restoration of historic buildings used as museums, cultural art centers and public historic sites.  The Senior Grants Coordinator will coordinate the grant application process and review the project applications and will administer to the selected projects.

Related duties include assisting to administer Community Service Grants appropriated by the General Assembly.

The Senior Historic Preservation Specialist, Grants Coordinator works under the general supervision of the Executive Director; the position’s immediate supervisor is the Chief Financial Officer – Principal Historic Preservation Specialist Joyce Gervasio.

In addition, the following knowledge, expertise, and experience are desirable.

  • Knowledge of federal and state historic preservation programs, standards, and guidelines.
  • Experience working in grants management.
  • Experience with local historic preservation programs and local historic district commissions.
  • Facility in the use of computer technology, particularly Excel spreadsheets and Access database.
  • Ability to work cooperatively and successfully with representatives of other state and local government agencies, property owners, and the public.
  • Excellent writing and oral communication skills.
  • Ability to work independently and as a member of a team.
  • Experience with accounts payable, general ledger and purchasing modules in RI-FANs.

The State Position Description follows:

GENERAL STATEMENT OF DUTIES: To perform difficult and complex professional historic preservation planning work within the area of specialization indicated in the title of the class of position; to be responsible for the preparation of studies, plans, National Register of Historic Places nominations, reports, and phases of major projects; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a superior with some degree of latitude for the exercise of initiative and independent professional judgement; work assignments are received in outline form as to objectives and the utilization of appropriate methods and processes; work is reviewed upon completion for results attained, professional and technical adequacy to desired objectives and goals.
SUPERVISION EXERCISED: As required, supervises and reviews the activities of professional, technical and clerical personnel assigned to assist.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

In the area of specialization indicated in the title of class of position:
To perform difficult and complex professional historic preservation planning work.
Within the Historical Preservation Commission, to coordinate the work of one of the main program areas: grants.
To perform studies encompassing a complete phase of a major project, a special project or an implementation program.
To obtain and analyze data, formulate proposals, detail action programs, make cost estimates, and identify legislative and programmatic implementation requirements.
To work closely with cooperating agencies, committees and interested groups carrying out various activities associated with historic preservation programs, projects and services.
To obtain input from such sources and to include this input in various studies.
To present program information to governmental bodies and the public.
To lay out graphic materials for preparation by others and organize text and graphics for publication by others.
To review materials such as grant applications and technical reports for technical adequacy, subject matter coverage and conformance to policies and recommendations, and to make recommendations for acceptance, modification or disapproval.
To do related work as required.

REQUIRED QUALIFICATION FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES:  A working knowledge of the principles and practices of historic preservation planning, data sources, and methods of analysis as they relate to grants administration and the ability to apply such knowledge in the performance of difficult and complex professional historic preservation planning work; a working knowledge of  the methods and procedures required in order to carry out the grants programs of historic preservation; the ability to use standard technical procedures and established methodology; the ability to identify appropriate procedures developed by others test them and use them under varying circumstances; the ability to obtain or verify information; the ability to understand and carry out complex oral and written instructions; the ability to supervise and review the activities of professional, technical and clerical personnel; the ability to establish and maintain effective working relationships with federal, state, local, private and public agencies, organizations and individuals; the ability to write effectively and to make oral presentations; the ability to engage in field work activities requiring physical stamina; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education:  Such as may have been gained through: possession of a Graduate Degree in American history or American architectural history (or a closely related field); and
Experience:  Such as may have been gained through:  employment as a Historic Preservation Specialist in grants administration; or, employment in a responsible position in a federal, state, municipal or public or private agency or organization involving the performance of professional work in the field of historic preservation grants administration.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.