RI.gov R.I. Government Agencies | Privacy Policy |

News: Request for Proposals

>>>The due date for proposals for “African American Struggle for Civil Rights in Rhode Island: The Twentieth Century – Statewide Survey and National Register Evaluation” has been extended. The new due date is April 9, 2018.

>>>Based on research completed to date under Phase 1 of the project, we anticipate that 50-75 sites will be surveyed as part of this project.

>>>Changes to the March 1 RFP are indicated in red below. A pdf of the revised RFP is linked below.

 

AFRICAN AMERICAN STRUGGLE FOR CIVIL RIGHTS IN RHODE ISLAND:
THE TWENTIETH CENTURY
STATEWIDE SURVEY AND NATIONAL REGISTER EVALUATION

REQUEST FOR PROPOSALS
REVISED March 29, 2018

The Rhode Island Historical Society, in partnership with the Rhode Island Black Heritage Society and the Rhode Island Historical Preservation & Heritage Commission, is seeking a preservation consultant to conduct a survey of sites associated with the African American struggle for Civil Rights in 20th-century Rhode Island, the second phase of a three-phase project to discover, document, and share information about people, organizations, events, and places significant to the movement. The consultant will prepare a report that includes survey sheets, a context statement, analysis of the sites, and recommendations about the potential eligibility of sites for listing in the National Register of Historic Places.

1. Authority

This project is jointly sponsored by the Rhode Island Historical Society (RIHS) in partnership with the Rhode Island Black Heritage Society (RIBHS) and the Rhode Island Historical Preservation & Heritage Commission (RIHPHC). Funds for the project are made available by the U.S. Department of the Interior, National Park Service, under a Historic Preservation Fund grant administered by the RIHS. The three project sponsors will jointly select a consultant for the second phase of the project, and the National Park Service must approve the selection. The RIHS will enter into a contract with the selected consultant. The consultant must meet the professional qualification standards detailed in 36 CFR Part 61 and all work must be performed in accordance with the Secretary of the Interior’s Standards for Evaluation and Registration.

2. Project Funds

A maximum of $10,000 in federal grant funds is available for this phase of the project. No additional funding is available.

3. Project Background and Purpose

In August 2016, the National Park Service (NPS) announced the African American Civil Rights Grant Program, a competitive grant program intended to document, interpret, and preserve sites and stories related to the African American struggle to gain equal rights in the 20th century. In January 2017, the NPS awarded thirty-nine grants, including one to the RIHS to undertake a three-phase project to research the history of the African Americans Civil Rights movement in 20th-century Rhode Island; to identify, document, and evaluate sites associated with the movement; and to create educational resources.

4. Scope of Work and Work Products

Phase 1 (September 2017 – June 2018; in progress)
In the first phase of the project, researchers affiliated with the RIBHS, with input from the RIHS and the RIHPHC, will gather and analyze primary and secondary source material and conduct approximately 50 oral history interviews with people who have been active in the African American Civil Rights movement in Rhode Island. Phase 1 work products will include: a catalogue of existing oral histories; new oral history recordings, with written summaries; an essay on Rhode Island’s 20th-century Civil Rights history; a bibliography of existing secondary sources and manuscript collections; and a list of addresses associated with people and organizations that were active in the movement, as well as sites of meetings, demonstrations, resistance, lawsuits, and other Civil Rights-related topics. Phase 1 will be approximately 75% complete when work commences on the second phase of the project.

Phase 2 (March 2018 – June 2019)
In the second phase of the project, the preservation consultant will complete a survey of sites relating to the African American Civil Rights movement in Rhode Island, based on the research and work products from Phase 1. It is anticipated that between 50 and 75 sites will be surveyed, and that most but not all will be located in Providence or Newport. The consultant will:
• confirm which sites on the list of addresses produced in Phase 1 have already been surveyed and/or listed on the National Register of Historic Places
• conduct fieldwork and background research, as needed, to document and evaluate the National Register eligibility of properties and to create a context statement
• participate in two public meetings: one shortly after the consultant is hired and one at the conclusion of Phase 2, to share findings and to update the public on the project

Phase 2 work products will include:
• completed RIHPHC Historic Property Data Forms, with photograph(s), for each property identified in Phase 1 that has never been surveyed or was surveyed more than 10 years ago
• a narrative survey report that includes:
o a methodology statement
o a context statement that identifies and analyzes property types that relate to Rhode Island’s 20th-century Civil Rights history
o a survey summary that lists all the properties identified in Phase 1 of the project and all the properties surveyed in Phase 2, along with their current National Register status and preliminary evaluations of National Register eligibility
o map(s) showing the locations of all the properties identified in Phase 1 and surveyed in Phase 2 of the project
o illustrations, such as photographs (historic and contemporary), that support the narrative
o bibliography

Phase 2 will be overseen primarily by the RIHPHC, with input from the RIHS and the RIBHS. Products will be submitted in draft form for review and comment by the three project sponsors. The consultant will address comments prior to the submission of revised and final products.

Draft products may be submitted in electronic form. Final products should be submitted in electronic form and in hard copy (three copies). Photographs should be embedded in the Historic Property Data Forms, but also submitted separately as jpg files.

Phase 3 (Fall 2018 – September 2019)
In the third phase of the project, the RIHS and RIBHS will work together, with input from the RIHPHC, to develop educational materials based on the information gathered in Phases 1 and 2. Phase 3 work products will include curriculum unit plans for K-12 teachers, teacher workshops, exhibits, lectures, and a web-based digital gallery of oral histories.

5. Project Schedule

The African American Struggle for Civil Rights in Rhode Island: The 20th Century project is being funded through a grant from the National Park Service and must be completed by January 31, 2020. In order to meet this deadline, Phase 2 must be completed by June 30, 2019. As described above, Phase 1 will be conducted by the RIBHS; the preservation consultant will be responsible for Phase 2, with oversight provided by the RIHPHC; and the RIHS and RIBHS will complete Phase 3. The project schedule is as follows:

Phase 1

 

Outreach to state and local history organizations, libraries, and other repositories

September 2017

 

Project kick-off meeting

October 2017

 

Conduct research and oral history interviews

September 2017-April 2018

 

Phase 1 products completed

June 30, 2018

 

Public meeting to report on Phase 1, kick off Phase 2

June 2018

 

Phase 2

 

Request for Proposals issued

March 1, 2018

 

Proposals due

April 9, 2018

 

Consultant hired

June 1, 2018

 

Public meeting to report on Phase 1, kick off Phase 2

June 2018

 

Fieldwork and additional research

Summer-Fall 2018

 

Draft products submitted to project sponsors: list of sites to be surveyed, completed Historic Property Data Forms to date, methodology statement, outline of context statement

December 1, 2018

 

Draft products returned to consultant, with comments

January 1, 2019

 

Revised draft products submitted to project sponsors: Historic Property Data Forms for all surveyed properties, and a survey report that includes methodology statement, context statement, survey summary, map(s), illustrations and bibliography

May 1, 2019

 

Revised draft products returned to consultant, with comments

June 1, 2019

 

Final products submitted to project sponsors

June 30, 2019

 

Public meeting to share findings

June 2019

 

Phase 3

 

Develop curriculum unit plans, host teacher workshops

Fall 2018-Winter 2019

 

Design exhibits, web-based gallery of oral histories

Winter-Spring 2019

 

Mount exhibits, launch web-based gallery of oral histories

September 2019

 

Project Completion

January 31, 2020

Note: In addition to the benchmark deadlines listed above, there will be regular meetings between the three project sponsors and the preservation consultant during Phase 2 of the project. The consultant will be required to submit monthly progress reports over the course of the project.

  • Qualifications

The preservation consultant will submit a statement of his/her qualifications to perform the above services, sufficient to meet the requirements of “Professional Qualification Standards” of 36 CFR 61.  Proposals should include:

  • A narrative statement describing the consultant’s approach to and understanding of the project
  • A narrative statement of qualifications, including examples of recent, similar projects
  • Resume(s) for key project personnel
  • References
  • A cost proposal, broken down by task and correlated to the project schedule, that includes:
    • a base fee for the preparation of a survey report, the preparation of Historic Property Data Forms for up to 50 sites, and participation in two public meetings, as described in the Scope of Work
    • a fee for the preparation of up to 25 additional Historic Property Data Forms (for a total of 75)
      Note: The cost proposal must show hourly rates of all project personnel. Hourly rates may not exceed $94.42 (120% of a Federal Civil Service GS-15, step 10 salary per project location).
      Note: The base fee plus the fee for the preparation of up to 25 additional Historic Property Data Forms (for a total of 75) should not exceed $10,000. 

Note: The cost proposal must show hourly rates of all project personnel. Hourly rates may not exceed $94.42 (120% of a Federal Civil Service GS-15, step 10 salary per project location).
Note: The base fee plus the fee for the preparation of up to 50 additional Historic Property Data Forms (for a total of 100) should not exceed $10,000. 

The consultant will be selected based on related work experience, ability to produce the required work products according to the project schedule and within the project budget, and references.

  • Submission Deadline

Proposals are due on April 9, 2018. Proposals may be mailed or delivered electronically to the address listed below:

Joanna Doherty
Principal Architectural Historian
RI Historical Preservation & Heritage Commission
150 Benefit Street
Providence, RI 02903

  • Rejection of Proposals

The RIHS, the RIBHS and the RIHPHC reserve the right to reject any or all proposals.

  • Questions

Questions related to this RFP may be submitted via email to Joanna Doherty at the Rhode Island Historical Preservation & Heritage Commission.