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About the Commission: APRA Requests

PUBLIC RECORDS REQUEST GUIDELINES

The Rhode Island Historical Preservation & Heritage Commission (RIHPHC) adheres to the Access to Public Records Act, R.I. Gen Laws 38-2-1, et. seq., and has instituted the following procedures to help you obtain public records.

1. Public Records requests may be made by mail, email, phone, or delivery/in-person. Mail requests to: Public Records Request, 150 Benefit Street, Providence, RI 02903. Email requests to Sarah Zurier. Phone requests to 401-222-4142. Hand deliver requests to RIHPHC’s reception desk (150 Benefit Street, Providence) during business hours (Monday through Friday, 9:00am to 4:00pm).

2. You are not required to provide identification or the reason you seek the information, and your right to access public records will not depend upon providing identification or reasons.

3. In order to ensure that you are provided with the public records you seek in an expeditious manner, we ask that you complete and submit the Public Records Request Form (available for download) or at the reception desk--or otherwise submit your request in writing. Please provide information pertaining to your specific request, i.e. property address, type of preservation project, etc. If you do not have a reference number or the information you are seeking entails other types of information, please be as specific as possible. If you do not wish to submit a written request, you must contact the Designated Public Records Officer at (401) 222-4142.

4. Please provide the office with instructions pertaining to the method in which you would prefer to receive the information. We will make an appointment for you to inspect the records in person, provide photocopies, or provide scanned documents. There is no charge for the first hour of staff search/retrieval time; any additional time is charged at $15.00/hour. There is a $.15 charge per photocopy on letter/legal size paper; additional fees will apply for oversized photocopies.

5. Please be advised that the Access to Public Records Act gives a public body ten (10) business days to respond, which can be extended an additional twenty (20) business days for “good cause.” We appreciate your understanding and patience.

6. RIHPHC is committed to providing you with public records in an expeditious and courteous manner.